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EXHIBITSTRANS LOGISTICS LTD Unit 1510, Tel.: 852-2833
0106, Fax: 852-2834 6337, email: globalservice@exhibitstrans.com,
http://www.exhibitstrans.com |
SHIPPING INSTRUCTIONS (
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Name of
Exhibition: |
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Duration of
show Period: |
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Exhibition Venue: |
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Freight Forwarding, Lifting & Handling Contractor, please contact:
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EXHIBITSTRANS LOGISTICS LTD. |
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Unit 1510, |
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Tel:
852-28330106. Fax: 852-28346337, email: gordonyg@exhibitstrans.com |
Local Offices:
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EXHIBITSTRANS BEIJING LOGISTICS LTD. |
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B 11 & B 15 , 16/F., Han Wai Plaza, No.7 Guang Hua Road, Chao Yang District, Beijing, P.R. CHINA, 100004 |
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Tel (86-10) 65615552 Fax (86-10) 65614130 , email: etbj@exhibitstrans.com |
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(Very Important!!! for shipment of driven cars /
vehicles/ engines, freight must be shipped directly only to HUANGPU PORT,
(Very
Important! for all other exhibits items that to be shipped to above event are
needed to ship to Hong Kong as Port/Airport of Discharge for in transit to
CONSIGNEE for
direct shipment to
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Consignee : |
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To Follow
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Notify Party
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Name of
Exhibition |
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C/O Exhibitstrans Beijing |
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Tel :
(86 10) 65614130 |
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Port of
discharge : HUANGPU, |
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On no account is freight to be shipped to any other
consignee, nor is freight to be shipped consigned to the exhibitor himself
c/o the exhibition. |
I. DEADLINES
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1. Arrival
of Ocean freight in HUANGPU, |
18 days prior show open |
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2. Arrival of Airfreight in |
15 days prior show open |
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3. Declaration form must be faxed to Exhibitstrans no later than |
50 days prior show open |
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(For airfreight to |
II. DOCUMENTATION
1. SHIPPING
DOCUMENTS
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a. |
The following shipping details must be sent to Exhibitstrans by fax (FAX NO. (852) 28346337) as per
advice:- |
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Flight No. or Name of Vessel and Voyage No. |
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Date of Arrival |
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Master Airway Bill or Ocean Bill of Lading No. (No
House Airway Bill or House Ocean B/L are allowed.) |
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Weight and Measurement of Each Package |
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Special Handling Instruction if applicable |
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IMPORTANT NOTICE - All the cars/vehicles/engines to be imported
to
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Exhibitors do not provide the CARNET ATA that
issued by COUNTRY OF ORIGIN should responsible to pay the bonded deposit to
Guangzhou Customs; the approx. amount of the bonded fee is at 150% of
exhibits value. The exact amount to be paid will be access by Guangzhou
Customs. |
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Copy of CARNET ATA must be faxed to Exhibitstrans 10 days prior freight to arrival |
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b. |
For Ocean
Shipment : |
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2 Original Ocean Bills of Lading + Original Carnet
ATA + Original (Non Wood Packing Declaration or Non Conifer Wood Packing
Declaration or Heat Treatment Certificate for Conifer Wood Packing) + 5
copies of Declaration form must be sent by courier service to EXHIBITSTRANS Hong Kong, Tel: 852-28330106, Fax: 852-28346337, Attention: Mr. Gordon Yeung 10 working days prior freight to arrival
destination. |
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One full set copy document must be sent by fax to
EXHIBITSTRANS Hong Kong at fax no. 852-28346337 as pre-advice. |
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For
Airfreight Consignment: |
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Original Carnet ATA + Original (Non Wood Packing
Declaration or Non Conifer Wood Packing Declaration or Heat Treatment
Certificate for Conifer Wood Packing) + 5 copies of Declaration form must be
attached to original airwaybill accompanied by the
shipment dispatch to destination airport. |
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1 airwaybill copy + 1
Carnet ATA copy + Copy of (Non Wood Packing Declaration or Non Conifer Wood
Packing Declaration or Heat Treatment Certificate for Conifer Wood Packing) +
1 copy of Declaration form must be sent to EXHIBITSTRANS Hong Kong at fax no.
852-28346337 as pre-advice. |
2. THE
CHINESE AUTHORITIES REQUIRE THE FOLLOWING DOCUMENTATION FORMS:
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FOR ALL FOOD PRODUCTS |
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Hygiene Certificates (Issued by Health Dept. at
origin) |
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Certificate of Origin |
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FOR ALL ALCOHOLIC PRODUCTS, please supply |
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Total quantity of bottles or cans per box |
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Volume of each bottle or can |
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Alcoholic content per bottle |
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Age certificate for whisky or cognac |
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Brand’s name |
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VERY IMPORTANT!!! - Plant & Quarantine
Department of China found some exhibitors will bring the
FOOD/MEAT/MILK/ALCOHOLIC products for personal use on stand, since a lot of
disease happen in overseas countries, the PLANT & QUARANTINE DEPARTMENT
OF CHINA has a very serious control for importation of above items.
Therefore, we recommended exhibitors to buy above items at SUPERMARKET in |
3. DECLARATION
FORM FOR TEMPORARY IMPORT EXHIBITS INTO
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This is the most important document for customs
clearance in |
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Please complete one Declaration Form for each
package (except literature) and submit one original with 5 copies to Exhibitstrans or agents no later than 20 days prior
vessel to arrival at destination. |
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Very Important - Due Cars/Vehicles/Engines are controlled items in
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Please complete one Custom Declaration Form for
each package (except literature) and submit one original with 5 copies to Exhibitstrans or agents no later than 50 days prior show open. |
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IMPORTANT NOTICE for all other general items - Please ensure all the items listed on
each column of the form have been completed includes the HS code number to
identity the tax rate for Customs data entry. Please specify the following
for the equipments:
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Electronic
Souvenirs to be distributed during exhibition – please kindly note that for all kinds of souvenirs that have
electricity supply and/or have electronic components must need to obtain a
license from ELECTRICITY AUTHORITIES of China. Customs may not allow
exhibitor to distribute these kinds of souvenirs without the presentation of
this permit. Normally, it takes more than 4 weeks to obtain the permit from
ELECTRICITY AUTHORITIES of |
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Customs Regulations |
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–
Please be informed for all exhibitions in China, each
exhibitor must now provide the catalogues, pictures or any related documents
for their temporary imported exhibition equipment with declared value at or
over US$10,000 (per unit). Otherwise, the Customs has the right to refuse processing
the customs formalities for any return/re-export/transfer shipments and/or
sold exhibits. |
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–
On the other hand, there must be a serial number on all
the equipment (even if its value is lower than US$10,000) which customs
officers will record during their inspection for inward and it must be
tallied with what is declared on the declaration form. This record will be
checked again during the export. |
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In such case, it is strongly recommended that the
exhibitor should print the serial number of the exhibition equipment on each
packing case in order to shorten the time that is spent on the Customs
Inspection for return/re-export/transfer/sold exhibits. |
4. CARNET
ATA - MOST IMPORTANT DOCUMENT FOR TEMPORARY IMPORTATION OF DRIVEN
CARS/VEHICLES/ENGINES TO
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All driven cars / vehicles must be applied a Carnet
ATA at country of origin prior to ship the goods to China, please specify the
following details on Carnet ATA:-
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Exhibitors
do not provide the CARNET ATA that issued by COUNTRY OF ORIGIN should responsible
to pay the bonded deposit to Guangzhou Customs; the approx. amount of the
bonded fee is at 150% of exhibits value. The exact amount to be paid will be
access by Guangzhou Customs. We recommend the bonded fee should pay by your
China Office directly to Guangzhou Customs, in normal practice; it takes
about 4 months to get the refund from Guangzhou Customs. |
5. DANGEROUS
GOODS
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Please do not dispatch goods with dangerous nature
to Hong Kong due to the fact that most of the carriers do not accept
dangerous cargo to |
6.
CUSTOMS APPROVAL FOR
LITERATURE/FILMS/SLIDES/VIDEO TAPES/ ADVERTISING GIFTS
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All of the above items must be submitted to Chinese
Customs for approval prior to the opening of the show before their display
and distribution. Details of this
procedure are: |
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7. PACKING
INSTRUCTIONS
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It is recommended that whenever possible, exhibitor’s material must be packed in cases and/or crates
suitable for use for return shipments, if necessary. To protect goods against multiple
handling during transit, it is recommended that contents should be securely
choked, blocked and braced, please ensure the followings: |
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All crates/cases should be bolted rather than screwed or nailed. |
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Stapled or “stitched-nailed” crates or cartons should not be used except for
disposable goods. |
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If crates/cases cannot be slung, they should be
mounted on skids to facilitate the handling with forklift trucks. |
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Exhibitor, at their discretion, may plan to exhibit
equipment on “skid”, as the floor may not
always be completely level. These
“skids” must however be suitably covered to
preserve the overall presentation of the exhibition. |
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To minimize risk of loss, damage or delay, avoid
shipping your exhibit in small packages (individual package for over 1 cbm is recommended, e.g. |
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Please be advised that exhibits will be placed
outdoors many times including open-air storage at the exhibition center. It is recommended that the packing of
case must be strong enough to protect the exhibits from the damage of
rain. The packing in cartons is
not recommended as it is not suitable for repeated handling and repacking,
any damage and claims will not be accepted to the unsuitable carton packages. |
8. MARKING
INSTRUCTIONS
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All packages must show the following information: |
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Exhibition: |
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Exhibitor’s name: |
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Hall No.: |
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Stand No.: |
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Package of |
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Gross Weight: KGS. |
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Dimensions (cm): L x W x H |
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Volume: CBM |
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Country of Origin: Made In |
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Please apply a minimum of two of the enclosed
shipping labels per package (Please Photostat the quantity you require if
necessary) and use only the metric system when stating dimensions and weight. |
SPECIAL MARKINGS
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In addition to the above, markings should be shown
on the sides of the crates/cases where applicable: |
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Label “Fragile” items on all sides. |
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Items that must be kept in upright position, on 2
sides label “This Side Up”. |
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Items which cannot be stored outdoors must be
marked on 2 sides with the umbrella symbol. |
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Stripes should be painted on vessels, tanks and
similar equipment to indicate where slings must be placed for hoisting, also
label “SLING” in the proper location. |
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Cases containing spare parts must be marked “SPARE PARTS” and contain only spare parts. |
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“CENTER OF GRAVITY”, “FRONT” and “BACK” signs must be clearly marked externally for uneven
loads and bulky items. |
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Other markings should conform to the International Rules and
Regulations governing packing
signs and symbols. |
9. STORAGE OF FREIGHT DURING THE EXHIBITION
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Exhibitors requiring their freight (as opposed to
empty cases) stored during the exhibition are requested to notify Exhibitstrans Logistics Ltd. as soon as possible,
allowing them to make special arrangements. Access to freight once stored
will be possible at certain times during the exhibition. These times will be
published at a later date. |
10. STORAGE
OF EMPTY CASES
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Empty packing case will be automatically removed,
stored and returned to the booth at the closing of the exhibition. Every effort will be made to return
empty cases to individual booth for
packing at the closing of the exhibition, but priority will be assigned to
exhibitors with hand-carried items. |
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During the exhibition, you will be visited by a
member of Exhibitstrans staff who will give you
full instructions regarding the repacking and shipment of your goods. |
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N.B. It
is advisable to include a quantity of spare packing materials (e.g. wrapping
paper, plastic foil, etc.) in your original shipment to replace any that may
be inadvertently destroyed during
unpacking. |
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11. EXHIBITS
TO BE RETAINED IN
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Per the customs regulation/law of |
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All charges incurred for the transfer of exhibits
from exhibition center to Customs Bonded Warehouse plus the storage charges occurred
at Customs Bonded Warehouse are for account of exhibitor or end-user (Charges
occurred will be settled directly in between exhibitor/end-user and
Customs/Warehouse), Exhibitstrans will not involve
in this handling unless we receive the Entrust Order from exhibitor to handle
on behalf of exhibitor in China. |
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REMINDER: Exhibitor
should consider the storage/transport charges to be levied prior to give a
retained order to Exhibitstrans to keep the goods
in |
12. 12.VERY
IMPORTANT PROCEDURES FOR IMPORTATION OF GOODS INTO
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China Entry & Exit Inspection and Quarantine
required all conifer wood packing goods to be imported from European
Community; Please issued 2 original, One original certificate must be
attached to the original airwaybill or ocean bills
of lading send to consignee for submitting to China Entry & Exit
Inspection and Quarantine. The 2nd Original must be sent to Exhibitstrans destination office. The copy of document
must be sent by fax to both EXHIBITSTRANS Hong Kong & destination Office. |
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All
import wood packaging materials should be treated by Heat Treatment (HT) or
Methyl Bromide (MB) fumigation at the origin, and put the Mark of IPPC on two
opposite sides of the wooden packaging material. The
Mark should contain the valid symbol approved by IPPC, country code, unique
number of producer / treatment designated by the National Plant Protection
Organization (NPPO) of exporting countries and treatment methods (HT, MB). If
the wooden packaging material without the approved mark or with approved mark
but intercepts the live harmful pest, then the cargoes will be disposal or
return to the origin. |
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For goods that are not packed with wood packing
materials or are not loaded on a wood pallet, exhibitors are required to
complete the form of DECLARATION OF NO WOOD PACKING MATERIALS, original form
with shipper company stamp must be attached to the original airwaybill or ocean bills of lading send to consignee for
submitting to China Entry & Exit Inspection and Quarantine. The copy of
document must be sent by fax to both EXHIBITSTRANS Hong Kong &
destination Office. |
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For goods that are not packed with conifer wood
packing material, but packed by other kind of wood packing materials or
loaded with a wooden pallet. Shipper must to fill in a form of DECLARATION OF
NO-CONIFER WOOD PACKING MATERIAL, original form with shipper company stamp
must be attached to the original airwaybill or
ocean bills of lading send to consignee for submitting to China Entry &
Exit Inspection and Quarantine. The copy of document must be sent by fax to
both EXHIBITSTRANS Hong Kong & destination Office. |
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Important Notice – In order to avoid problems may occur on Wood Quarantine Inspection,
such as some of wooden bars on wooden pallet are conifer wood. We recommended
for all wood packing or wood pallet loading exhibits should arrange Heat
Treatment/Fumigation Handling at country of origin. The original certificate
must be attached to the original airwaybill or
ocean bills of lading send to consignee for submitting to China Entry &
Exit Inspection and Quarantine. The copy of document must be sent by fax to
both EXHIBITSTRANS Hong Kong & destination Office. |
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Failure to make the necessary arrangement for the
handling of conifer wood, exhibitor should responsible for the penalties from
Chinese Government Authorities and the delay of exhibits delivery to stand on
time. |
13. INSURANCE
& CONDITIONS OF HANDLING
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Please note that all work is undertaken by Exhibitstrans at owner’s risk and no direct insurance
on exhibits is provided by us.
Every exhibitor should make certain that all shipments are covered by
a full comprehensive policy from the time of dispatch from work to
destination and return (including exhibition period). |
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All services and work undertaken by Exhibitstrans are carried out exclusively according to
the terms and conditions outlined in the Company Terms and Conditions of
Trading, copies of which are available upon request. |
Shipment to
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CONSIGNEE:
Sea and Airfreight must be shipping prepaid and consigned as follows: |
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Shipments
routed via |
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CONSIGNEE: |
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EXHIBITSTRANS LOGISTICS LTD. |
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Unit 1510, |
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NOTIFY PARTY: |
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NAME OF EXHIBITION |
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C/O EXHIBITSTRANS LTD. |
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ATTENTION: MR. GORDON YEUNG |
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Fax:
(852) 2834-6337, Tel.
: (852) 2833-0106 |
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Remarks
on BL or AWB: EXHIBITION GOODS IN TRANSIT VIA HONG KONG TO |
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Port of discharge: |
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On no account is freight to be shipped to any other
consignee, nor is freight to be shipped consigned to the exhibitor himself
c/o the exhibition. |
I. DEADLINES
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1. Arrival
of Ocean freight in Hong Kong for consolidation to |
21 days prior show open |
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2. Arrival
of Airfreight in Hong Kong for consolidation to |
18 days prior show open |
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3. Declaration form must be faxed to Exhibitstrans no later than |
50 days prior show open |
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(For airfreight to |
II. DOCUMENTATION
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1. SHIPPING
DOCUMENTS |
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a. On all shipping documents, Ocean Bill of Lading, Airway Bill, “EXHIBITSTRANS LOGISTICS LTD.” of Unit 1510, |
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b.
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c. The following shipping details must be sent to Exhibitstrans
by fax (FAX NO. (852) 28346337) as per advice:-
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2. IMPORT/EXPORT
LICENSE FOR VEHICLES, COMPUTER/ELECTRONIC OR TEXTILE GOODS IN
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The Hong Kong Law requires import and export
licenses for vehicles; computer and all accessories, electronic goods,
electrical goods and all textiles goods.
The following information for license application in Hong Kong must be
received by Exhibitstrans at least 10 working days
before freight to arrival |
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Catalogue or technical specification of commodities |
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Original country export license copy |
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Country of origin |
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No. of packages |
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For Vehicles: we require a commercial invoice/packing list with
clearly indication of the following:-
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In the case that re-export license has not been
granted by the Hong Kong Government, the exhibits can only be forwarded to
China when the exhibitor has undertaken and declared to the Hong Kong
Government that the exhibits in question are temporarily exported to China
only for the exhibition purposes and that the exhibits will be returned to
Hong Kong after the closing of the exhibition and under no circumstances will
be sold in China. |
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For overseas exhibitors, Exhibitstrans
will submit such a declaration and undertaking to the Hong Kong Government on
their behalf only when a written instruction and guarantee has been
received. Exhibitstrans
are therefore liable for the whereabouts of these exhibits until returned to |
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For Left Hand Drive Vehicles in transit via Hong
Kong to China – Hong
Kong Government require importer/exporter to apply an import/export license.
We will act as the import/exporter only for overseas exhibitors to apply the
permit from Hong Kong Government, the handling charges for apply the
import/export permit is at US$125/application, will charge 2 times for one
import license and one for export license. Exhibitors should provide us the
relevant document 15 days in advance prior freight to arrival |
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3. DECLARATION FORM FOR
TEMPORARY IMPORT EXHIBITS INTO
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This is the most important document for customs
clearance in |
|
Please complete one Declaration Form for each
package (except literature) and submit one original with 8 copies to Exhibitstrans or agents no later than 20 days prior
vessel to arrival at destination. |
|
Very Important - Due Vehicles are controlled items in
|
|
IMPORTANT NOTICE for all other general
items - Please ensure all the items listed on each column of the form have
been completed includes the HS code number to identity the tax rate for
Customs data entry. Please specify the following for the equipments:
|
|
Electronic
Souvenirs to be distributed during exhibition – please kindly note that for all kinds of souvenirs that have
electricity supply and/or have electronic components must need to obtain a
license from ELECTRICITY AUTHORITIES of China. Customs may not allow
exhibitor to distribute these kinds of souvenirs without the presentation of
this permit. Normally, it takes more than 4 weeks to obtain the permit from
ELECTRICITY AUTHORITIES of |
Customs Regulations
|
–
Please be informed for all exhibitions in China, each
exhibitor must now provide the catalogues, pictures or any related documents
for their temporary imported exhibition equipment with declared value at or
over US$10,000 (per unit). Otherwise, the Customs has the right to refuse
processing the customs formalities for any return/re-export/transfer
shipments and/or sold exhibits. |
|
–
On the other hand, there must be a serial number on all
the equipment (even if its value is lower than US$10,000) which customs
officers will record during their inspection for inward and it must be
tallied with what is declared on the declaration form. This record will be
checked again during the export. |
|
–
In such case, it is strongly recommended that the
exhibitor should print the serial number of the exhibition equipment on each
packing case in order to shorten the time that is spent on the Customs
Inspection for return/re-export/transfer/sold exhibits. |
4. DUTIABLE
GOODS IN TRANSIT VIA
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The Hong Kong Government will charge duties for the
following goods: |
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WINE
AND SPIRIT - All kinds of drinks with alcoholic ingredient. |
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TOBACCO - All kinds of tobacco including cigar, cigarette. |
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Please
note that cigarettes without following description together with proper
Chinese translation printed on the outside of each pack of cigarettes are not
allowed to be imported into |
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“HONG KONG GOVERNMENT
HEALTH WARNING: SMOKING CAN KILL
/ SMOKING CAN CAUSE HEALTH DISEASE / SMOKING CAN CAUSE CANCER / SMOKING CAN
HARM YOURSELF AND OTHERS” |
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HYDROCARBON
- All kinds of
petroleum products including refined petroleum and diesel for automobiles. |
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INDUSTRIAL
ALCOHOL |
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BEVERAGE
- All kinds of beverage packed in sealed container including mineral water,
milk and fruit juice, etc. |
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Above commodities in-transit via Hong Kong to |
5. DANGEROUS GOODS
|
Please do not dispatch goods with dangerous nature
to Hong Kong due to the fact that most of the carriers do not accept
dangerous cargo to |
6.
CUSTOMS APPROVAL FOR
LITERATURE/FILMS/SLIDES/VIDEO TAPES/ ADVERTISING GIFTS
|
All of the above items must be submitted to Chinese
Customs for approval prior to the opening of the show before their display
and distribution. Details of this
procedure are:
|
7. INSURANCE
& CONDITIONS OF HANDLING
|
Please note that all work is undertaken by Exhibitstrans at owner’s risk and no direct insurance on exhibits is provided by us. Every exhibitor should make certain
that all shipments are covered by a full comprehensive policy from the time
of dispatch from work to destination and return (including exhibition period). |
|
|
|
All services and work undertaken by Exhibitstrans are carried out exclusively according to
the terms and conditions outlined in the Company Terms and Conditions of
Trading, copies of which are available upon request. |