EXHIBITSTRANS LOGISTICS LTD

Unit 1510,15/F Ocean Centre, No.5 Canton Road , Tsimshatsui, Kowloon , Hong Kong

Tel.: 852-2833 0106, Fax: 852-2834 6337, email: globalservice@exhibitstrans.com, http://www.exhibitstrans.com

 

SHIPPING  INSTRUCTIONS (BEIJING)

Name of Exhibition:  

　

Duration of show Period:  

　

 

Exhibition Venue:

 

BEIJING, CHINA

Freight Forwarding, Lifting & Handling Contractor, please contact:

EXHIBITSTRANS LOGISTICS LTD.

Unit 1510,15/F Ocean Centre, No.5 Canton Road , Tsimshatsui, Kowloon , HK

Tel: 852-28330106. Fax: 852-28346337, email: gordonyg@exhibitstrans.com 

Local Offices:

EXHIBITSTRANS BEIJING LOGISTICS LTD. 

B 11 &  B 15 , 16/F., Han Wai Plaza, No.7 Guang Hua Road, Chao Yang District, Beijing, P.R. CHINA, 100004

Tel (86-10) 65615552     Fax (86-10) 65614130 , email: etbj@exhibitstrans.com

 

 

EXHIBITSTRANS SHANGHAI 

Block A, 5/Fl., C&E Building, 1898 Tian Shan Road, Shanghai 200051, P.R.China.
Tel.:(86-21)62280082   Fax:(86-21)62293933 e-mail : etshanghai@exhibitstrans.com

SHIPMENT DIRECT TO BEIJING AIRPORT/XINGANG PORT

I.      DEADLINES

1.      ARRIVAL OF FREIGHT IN XINGANG  

 

　

- FCL

15 days before show

　

- LCL

22 days before show

 

2.     ARRIVALOF FREIGHT IN BEIJING AIRPORT

14 days before show   

        II.      DOCUMENTATION

1.

 

e.

Special Handling Instruction

 

 

<t& width="96%":

 

 

 For Airfreight, documents must be fax to Exhibitstrans Hong Kong and destination office prior freight to arrival destination as pre-advice:

　

a.       Flight number of aircraft.  

　

b.     Date of Departure from Foreign Airport and Date of Arrival Beijing  

　

c.     Master Airway Bill, no house airwaybill number issue will be allowed.  

　

d.     Weight and Measurement of Each Package  

　

e.     Special Handling Instruction    

　

3.     THE CHINESE AUTHORITIES REQUIRE THE FOLLOWING DOCUMENTATION FORMS:

 

FOR ALL ALCOHOLIC PRODUCTS, please supply:  

 

Total quantity of bottles or cans per box; 

   

 

Volume of each bottles or can;     

Alcoholic content per bottle;

Age certificate for whisky or cognac;  

Brand name; etc.    

 

VERY IMPORTANT!!! - Plant & Quarantine Department of China found some exhibitors will bring the FOOD/MEAT/MILK/ALCOHOLIC products for personal use on stand, since a lot of disease happen in overseas countries, the PLANT & QUARANTINE DEPARTMENT OF CHINA has a very serious control for importation of above items. Therefore, we recommended exhibitors to buy above items at SUPERMARKET in China instead of bringing from country of origin.    

　

4.     DECLARATION FORM FOR TEMPORARY IMPORT EXHIBITS  

 

Please complete one Custom Declaration Form for each package (except literature) and submit one original with 3 copies to Exhibitstrans or agents no later than 22 days prior show open.   

IMPORTANT - This is the most important document to arrange the customs clearance for temporary importation of exhibits into China. Please ensure all the items listed on each column of the form have been completed includes the HS code number to identity the tax rate for Customs data entry. Please specify the following for the equipments:  

 

Brand Name  

Model Number  

Serial Number  

Size of TV/Plasma/LCD Monitor (inches)  

 

Electronic Souvenirs to be distributed during exhibition – please kindly note that for all kinds of souvenirs that have electricity supply and/or have electronic components must need to obtain a license from ELECTRICITY AUTHORITIES of China. Customs may not allow exhibitor to distribute these kinds of souvenirs without the presentation of this permit. Normally, it takes more than 4 weeks to obtain the permit from ELECTRICITY AUTHORITIES of China and the cost for this application is more than US$400/application, and exhibitors are also needed to pay the import tax/duties for electronic souvenirs. Therefore, it is not recommended to ship the ELECTRONIC SOUVENIRS to exhibition.  

 

Customs Regulations

 

　

–         Please be informed for all exhibitions in China, each exhibitor must now provide the catalogues, pictures or any related documents for their temporary imported exhibition equipment with declared value at or over US$10,000 (per unit). Otherwise, the Customs has the right to refuse processing the customs formalities for any return/re-export/transfer shipments and/or sold exhibits. 

　

–         On the other hand, there must be a serial number on all the equipment (even if its value is lower than US$10,000) which customs officers will record during their inspection for inward and it must be tallied with what is declared on the declaration form. This record will be checked again during the export.  

　

–         In such case, it is strongly recommended that the exhibitor should print the serial number of the exhibition equipment on each packing case in order to shorten the time that is spent on the Customs Inspection for return/re-export/transfer/sold exhibits.  

 

5.     DANGEROUS GOODS/HAZARDOUS GOODS

 

Please dispatch all those dangerous goods / hazardous goods only to China Port/Airport directly attached by a IMCO certificate / declaration form together with an airwaybill or ocean bills of lading. A copies of documents must be faxed to both Exhibitstrans Office in Hong Kong and Beijing at least 7 days prior freight to arrival in China Port/Airport.  

 

6.     CUSTOMS APPROVAL FOR LITERATURE/ FILMS/ SLIDES/ VIDEOTAPES/ADVERTISING GIFTS

 

All of the above items must be submitted to Chinese Customs for approval prior to the opening of the show before their display and distribution.  Details of this procedure are:  

 

LITERATURE - 3 samples of all literature (including brochures, leaflets) must be submitted to our Hong Kong office no later than 22 days prior show open for on forward to China for approval.  

FILMS/SLIDES/VIDEO TAPES/CD ROM - Films, slides, videotapes are to be received by our Hong Kong office no later than 22 days prior show open.  

ADVERTISING GIFTS - 3 samples of each give-away are to be received by our Hong Kong office no later than 22 days prior show open for on forward to China for approval.  

 

7.     PACKING INSTRUCTIONS

 

It is recommended that whenever possible, exhibitor material must be packed in cases and/or crates suitable for use for return shipments, if necessary.  To protect goods against multiple handling during transit, it is recommended that contents should be securely choked, blocked and braced.  

To minimize risk of loss, damage or delay, avoid shipping your exhibit in small packages (individual package for over 1 cbm is recommended, e.g. 1m x 1m x 1m).  

Please be advised that exhibits will be placed outdoors many times including open-air storage at the exhibition center.  It is recommended that the packing of case must be strong enough to protect the exhibits from the damage of rain.  The packing in cartons is not recommended as it is not suitable for repeated handling and repacking, any damage and claims will not be accepted to the unsuitable carton packages.  

　

8.        MARKING INSTRUCTIONS

 

All packages must show the following information:  

 

　

Name of Exhibition:

　

Exhibitor name:  

　

        Hall No.:  

　

        Stand No.:  

 

　

Package           of  

　

Gross Weight:           KGS.  

　

Dimensions (cm):  L x W x H  

　

Volume:                    CBM  

 

　

Country of Origin:  Made In  

 

Please apply a minimum of two of the enclosed shipping labels per package (Please Photostat the quantity you require if necessary) and use only the metric system when stating dimensions and weight.  

 

9.     SPECIAL MARKINGS

 

In addition to the above, markings should be shown on the sides of the crates/cases where applicable:  

 

　

Label Fragile items on all sides.  

　

Items, which must be kept in upright position, on 2 sides, label This Side Up.  

　

Items which cannot be stored outdoors must be marked on 2 sides with the umbrella symbol.  

　

Stripes should be painted on vessels, tanks and similar equipment to indicate where slings must be placed for hoisting, also label SLING in the proper location.  

　

Cases containing spare parts must be marked SPARE PARTS and contain only spare parts.  

　

CENTER OF GRAVITY, FRONT and RACK signs must be clearly marked externally for uneven loads and bulky items.  

　

Other markings should conform to the International Rules and Regulations governing packing signs and symbols.  

 

10.    STORAGE OF FREIGHT DURING THE EXHIBITION

 

Exhibitors requiring their freight (as opposed to empty cases) stored during the exhibition are requested to notify Exhibitstrans as soon as possible, allowing them to make special arrangements.  Access to freight once stored will be possible at certain times during the exhibition. These times will be published at a later date.  

 

11.    STORAGE OF EMPTY CASES

 

Empty packing case will be automatically removed, stored and returned to the booth at the closing of the exhibition.  Every efforts will be made to return empty cases to individual booth for re-packing at the closing of the exhibition, but priority will be assigned to exhibitors with have hand-carried items.

 

　

 

During the exhibition, exhibitors will be visited by a member of Exhibitstrans staff who will give you full return/disposal instructions regarding the repacking; return; sold; donated; etc. of your goods.  

 

　

N.B.  It is advisable to include a quantity of spare packing materials (e.g. wrapping paper, plastic foil, etc.) in your original shipment to replace any that may be inadvertently destroyed during unpacking.  

 

12.    EXHIBITS TO BE RETAINED IN CHINA FOR SALE OR DONATION  

 

Per the customs new regulation of Chinese Customs, exhibits are not allowed to keep in Exhibition Center after the show close.  All exhibits which need to keep in China will automatically transfer to another Customs Bonded Warehouse which under the custody of Customs General Freight Department.  Today regulation, Customs allow to keep the exhibits in Customs Bonded Warehouse for six months.  After six months, if the exhibits still do not have an instruction how to handle, the exhibits will be at the disposal by the Chinese Customs.  

　

All charges incurred for the transfer of exhibits from exhibition center to Customs Bonded Warehouse plus the storage charges occurred at Customs Bonded Warehouse are for account of exhibitor or end-user. Charges occurred would be settled directly in between exhibitor/end-user and Customs Warehouse). Exhibitstrans will not involve in this handling unless we receive the Entrust Order from exhibitor to handle on behalf of exhibitor in China.  

 

　

REMINDER:      Exhibitor should consider the storage/transport charges to be levied prior to give an retained order to Exhibitstrans to keep the goods in China.  

 

13.    VERY IMPORTANT PROCEDURES FOR IMPORTATION OF GOODS INTO CHINA - DECLARATION OF CONIFER WOOD / WOOD OR NO-CONIFER WOOD PACKING

 

China Entry & Exit Inspection and Quarantine required all conifer wood packing goods to be imported from European Community; Korea; Japan and North America are required to arrange a Heat Treatment/Fumigation Handling at country of origin prior to ship to China.  (Included Hong Kong SAR, Macau SAR and Taiwan).

Please issued 2 original, One original certificate must be attached to the original airwaybill or ocean bills of lading send to consignee for submitting to China Entry & Exit Inspection and Quarantine. The 2nd Original must be sent to Exhibitstrans destination office. The copy of document must be sent by fax to both EXHIBITSTRANS Hong Kong & destination Office.  

　

 

All import wood packaging materials should be treated by Heat Treatment (HT) or Methyl Bromide (MB) fumigation at the origin, and put the Mark of IPPC on two opposite sides of the wooden packaging material.

 

The Mark should contain the valid symbol approved by IPPC, country code, unique number of producer / treatment designated by the National Plant Protection Organization (NPPO) of exporting countries and treatment methods (HT, MB).

 

If the wooden packaging material without the approved mark or with approved mark but intercepts the live harmful pest, then the cargoes will be disposal or return to the origin.

 

 

For goods that are not packed with wood packing materials or are not loaded on a wood pallet, exhibitors are required to complete the form of DECLARATION OF NO WOOD PACKING MATERIALS, original form with shipper company stamp must be attached to the original airwaybill or ocean bills of lading send to consignee for submitting to China Entry & Exit Inspection and Quarantine. The copy of document must be sent by fax to both EXHIBITSTRANS Hong Kong & Beijing Office.  

　

 

For goods that are not packed with conifer wood packing material, but packed by other kind of wood packing materials or loaded with a wooden pallet. Shipper must to fill in a form of DECLARATION OF NO-CONIFER WOOD PACKING MATERIAL, original form with shipper company stamp must be attached to the original airwaybill or ocean bills of lading send to consignee for submitting to China Entry & Exit Inspection and Quarantine. The copy of document must be sent by fax to both EXHIBITSTRANS Hong Kong & destination Office.  

　

Important Notice – In order to avoid problems may occur on Wood Quarantine Inspection, such as some of wooden bars on wooden pallet are conifer wood. We recommended for all wood packing or wood pallet loading exhibits should arrange Heat Treatment/Fumigation Handling at country of origin. The original certificate must be attached to the original airwaybill or ocean bills of lading send to consignee for submitting to China Entry & Exit Inspection and Quarantine. The copy of document must be sent by fax to both EXHIBITSTRANS Hong Kong & destination Office.  

 

　

Failure to make the necessary arrangement for the handling of conifer wood, exhibitor should responsible for the penalties from Chinese Government Authorities and the delay of exhibits delivery to stand on time.  

 

14.    INSURANCE & CONDITIONS OF HANDLING

 

Please note that all work is undertaken by Exhibitstrans at owner risk and no direct insurance on exhibits is provided by us.  Every exhibitor should make certain that all shipments are covered by a full comprehensive policy from the time of dispatch from work to destination and return (including exhibition period).  

　

All services and work undertaken by Exhibitstrans are carried out exclusively according to the terms and conditions outlined in the Company Terms and Conditions of Trading, copies of which are available upon request.